Document management system
REPOS is a cost-efficient and simple solution to prepare and store personalized documents.
Features:
REPOS provides help in
- Generating MS Office (docx, xlsx) template based unique or mass notification letters, letters of formal notice, account statements, customized letters, regardless using them for printing or e-banking purposes
- Producing all types of documents that arise during a customer relationship and sending them on paper, or electronically via e-mail or SMS
- Keeping records of used template and document versions
- Performing all steps of processing throughout the entire life cycle of document
Purpose
The most important goal of REPOS is to increase efficiency in the entire process of document management by extending flexibility and reducing the occurrence of human errors.
Advantages
Most important advantage of using REPOS is efficiency of document management which means both content and form changes can be transferred to templates of automatically created documents in a short period of time, without the need for involving developers. The advantages of introducing REPOS system are:
- Cost saving thanks to flexible, simple and transparent template management:
- Designing and modifying a new document on a clear web interface without the need for developer competence
- Using Office-based templates allows existing company forms to serve as a basis for new documents, no need to recommence designing from scratch
- The content and format can be separated
- Many output formats supported: pdf, xlsx, docx, html, xml, email, sms, etc.
- Direct testing is available with the Office-based tool
- Versioned storage of templates and finished documents is ensured, even in an external document management system
- Managing the entire life cycle of documents
- Support of workflow steps related to document: even administrative control over an entire workflow can be accomplished, including notifications of errors or administration of the results of sub processes
- Graphical-supported comprehensive process control: Provides flexibility to document-related processes
- Management of documents from external sources: support for mail receipt, filing, processing, replying
- Supporting of individual and mass document creation
- Produce individually printable documents in selected format
- Generate documents to be printed in bulk, with an attached list of content, even in press-ready format
- Wide range of applications
- Generating and managing letters, documents
- Creating internal reports and statements
- Sending emails even with password protection, or with system-generated document attachments
- Production and sending of SMS message
- Simple integration with existing systems
- Automatic document creation can be integrated into workflow of external system
- Creating documents with using of data received on interface
- Completed documents can be uploaded to external storage
Optional features
- Virtual Template Maker (VTM): after uploading the required images and documents to a temporary storage, VTM provides opportunity to create, download, and forward templates to one of the printing houses using REPOS application. Further information on steps of processing is being sent by the printing house via email.
- Prepaid Printing: Complementing the VTM with an additional feature that allows instant offsetting costs of services related to templates and data sources having been prepared and sent to printing house through an inter-paid payment system.
Technology
- J2EE application (JSF, Icefaces, JBPM)
- Relational database (Oracle preferred)
- Thin Client (Edge, Chrome, FireFox)
- Supported platforms: Linux, Windows, AIX, HP-UX
References
- ERSTE-Lakástakarékpénztár Zrt.